Welcome to the
AuthorProof & Invoice Tracking System
OMICS Group believes in Peer review process and makes use of online manuscript submission, review and tracking systems of Editorial Manager / tracking for quality and quick review processing. Editorial Manager / tracking are an online submission and review system. Authors may submit manuscripts and track their progress through the system, hopefully to publication. Reviewers can download manuscripts and submit their opinions to the editor. Editors can manage the whole submission/review/revise/publish process. Publishers can see the manuscripts that are in pipeline awaiting publication.
Articles after acceptance in OMICS Group
After an Article or Letter is accepted for publication, it is processed by subeditors (sometimes called copyeditors), production and art editors before it is published. This document describes what happens during this process. In so doing, it identifies common factors that can delay processing of manuscripts. If an author can anticipate these factors before sending the final accepted version of the manuscript, time will be saved and the likelihood of errors reduced.
Entitles and initial paragraphs
Subeditors will change these substantially if they are not in OMICS Group style. They clear changes with the author, but it saves time if the author has already written the first paragraph so that someone from another field of science would understand it, including sentences of introduction, background to the field, main result, significance of a result to the field, general context of the new result.
Format and layout of art work
Problems with artwork can occur and can hold up manuscripts while they are dealt with, particularly if the person who prepared the figures and can deal with format queries (often not the corresponding author) is not readily available. Authors can help by ensuring that artwork is in correct style and format at final submission, and that the appropriate contact person for artwork queries is identified.
Manuscripts with unusual material, such as roll-fold figures, are prepared well in advance of the proposed publication date, as they can take extra time to process. Authors can help by providing us (at acceptance) with the contact details of their art department (or other appropriate contact) so we can work with them on production and presentation.
Why we subedit a paper
OMICS and the OMICS Publishing Group journal copyedit (subedit) scientific research papers for the following reasons:
• To make the paper more graspable to those not in the prompt field.
• To assure that scientific terms and notions are accurate.
• To execute the paper read well, and in correct English.
• To amend the clarity of papers whose authors are not native English writers or who are not able with language.
• To ensure indexing and web searches using terms, nomenclature and citations in the paper are utmost effective.
• To enhance readers’ experience and perception of the journal.
• To furnish the best potential publishing service to authors among all scientific journals.
• To give the journal a cohesiveness, as applying house style gives regular readers a sense of familiarity in knowing how to expect papers to be presented, and hence aids understanding of papers in unfamiliar disciplines.
• To increase the ‘indirect’ readership of downloads of the paper from external databases and search engines by rewriting the abstract to a more accessible form.
• To increase the reach of the paper by making it more accessible and readable (more people will read it, cite it, more journalists will be interested in covering it in the media, and so on).
How we subedit a paper
First we check that we have the correct version to be worked on, and that figures, Supplementary Information and relevant forms, declarations, and accession numbers are present. Then, the text is edited to house style, ensuring grammatical correctness, accessibility and clarity, and that acronyms/abbreviations are minimized. Passive voice is edited to active voice if used excessively. Simplicity is introduced where necessary, for example convoluted sentences are simplified and multiple adjectives deconstructed. References are edited into style and the order checked.
Checks are made that discrete items of Supplementary Information (for example, figures and tables) are mentioned at appropriate points in the main text of the paper. Checks are made that each figure legend begins with a short title that parts labels (a, b, etc.) correspond to the figure, and that figures and tables are mentioned in the text. Figures are edited to ensure they are clear, in style that any keys are present and that information is not repeated.
After this process, the edited Word document (without figures) is sent to the author for a response to queries and for validation. The corresponding (or other identified) author coordinates the response from all co-authors, and sends us one agreed version. After receipt of author response, the subeditor inputs the changes and sends the file to the typesetter.
Production quality (high-resolution) artwork is required at acceptance (note that prior to acceptance, we prefer lower-resolution, smaller files that can be easily sent to referees). Art Editors work on the electronic artwork according to the mark-up from the subeditors and any author advice. Print-quality figures are sent to the typesetter to be combined with the text, and together sent to the author as a PDF.
The corresponding author returns the PDF to OMICS after coordinating with co-authors. Authors can help by requesting only essential changes (for example, typos). Authors might think their figures are too small and request they are enlarged. This involves negotiation (it is sometimes not possible for reasons of space and/or layout), which introduces delay. After the corresponding author and OMICS Publishing Group have agreed all changes, a subeditor reads the whole proof again and cycles with the typesetter until finally correct.
If the author wants to make a change after returning the proof, a ‘note added in proof’ is possible if the change is important and if the proof has not been signed-off, but significant changes have to be agreed with the handling editor so inevitably cause delays.
Supplementary Information is not subedited and proofs are not sent out for checking, so authors should ensure that it is clearly written, succinctly presented and that the style of terms conforms with the rest of the paper. During processing for online publication, standard house formatting will be applied but the contents will be unchanged.
Scheduling for publication
Manuscripts are not scheduled for publication until the author returns the proof. The editors select the issue from all returned proofs at meeting two weeks before the publication date. A few manuscripts per week are scheduled ahead of this meeting if they are part of the advance an online publication process (authors will previously have been informed if this is the case). For all manuscripts, authors are informed of the publication date as soon as the paper is scheduled.
After scheduling, the issue is collated and checked. The pages are ‘signed off’ one week before the issue is published, and no changes are possible after that time. (Any essential changes will be published in a subsequent issue as a correction.) The day before publication, the Supplementary Information is uploaded and checked. Corresponding authors are sent a complimentary copy of the printed issue of OMICS Publishing Group containing their paper about 2–3 weeks after publication.
Articles after the peer review process, will be out with a decision and if the decision is “accepted for publication”; process of the article after correction will be as follows.
- PDF conversion
- HTML conversion
a) Digital file
b) Audio file
- XML conversion
- Files uploading
- Issue Release
- DOI Submission
Corrected articles with original file for reference will be sent to graphic designers. Articles will be sorted, scaled and will be converted in to PDF version.
OMICS prefers PDFs in standard format and the format followed will be the same to all the articles processed. This shows the uniqueness and individuality of OMICS from other publishing groups.
Sorting of article in PDF version will include having different files for an article. Files include
- PDF for invoice
- PDF for digital file
- Formatted figures (if any)
- Formatted tables (if any)
- Supplementary files (if any)
Articles done with PDF will be passed to Web designers for HTML conversion of article with original article for reference, PDF for invoice, PDF for digital file.
Based on the alignment and format of the article, HTML and Digital files will be built using HTML coding.
Making use of PDF for invoice, HTML file will be built and the same PDF will be uploaded in to site.
Making use of PDF for digital file, Digital file will be built and the digital file will be uploaded in to site.
Making use of PDF for invoice, Audio file will be built and audio file will be uploaded in to site.
Articles done with PDF will be passed to Web designers for XML conversion of article with original article for reference, PDF for invoice.
Based on the alignment and format of article, XML files will be built using XML coding.
Upon completion of all the required files viz; PDF, HTML file, Digital file, Audio file and XML file; all the corresponding files will be maintained and will be uploaded in to site.
As all the files will be uploaded in to site, corresponding editor will be releasing the issue with all those files.
Article with files will be first released in “Articles in press” and upon the completion of corresponding files, will be moved to current issue page.
OMICS provides specific DOI number to every individual article.
Articles, after uploading in to site will be done with DOI activation.
DOI details are provided in PDF, HTML
As OMICS Group doesn’t receive any funding and solely depends on the contributors and authors those send articles to the group for publication, finance department will be raise invoice for the articles those are published in OMICS Group.
Invoice and author proof will be raised to the authors first.
Authors, after checking articles, may raise for author proof or may directly proceed with the payment, if there are no corrections.
If author proof is asked, then the necessary amendments mentioned by author will be done in all the versions and will be uploaded again and will be passed to author for recheck and the same process will be repeated again.
If author directly proceeds with invoice, then the financial details will be provided and charges will be processed.